Short answer
Key takeaways
- Manufacturer authorisation letter (MAL)
- Samples matching the spec sheet
- Price validity of 90–180 days
- Proven delivery lead time
Who issues tenders in Kenya
Buyers include KEMSA tenders, county hospitals and faith-based facilities. Specifications are usually generic, which gives certified Indian products a strong price advantage.
Documents a tender bid needs
- ISO 13485:2016 certificate of the manufacturing site
- CE certificate or declaration of conformity per product family
- Certificate of Free Sale issued in India
- Technical file / product dossier formatted for the Pharmacy and Poisons Board (PPB)
- Certificate of origin, commercial invoice and packing list
- Batch-wise certificate of analysis and sterilisation validation (for sterile items)
- Manufacturer authorisation letter naming your company
Pricing strategy
We hold tender prices for the full validity period and offer framework pricing for multi-year contracts.
Samples and evaluation
We ship tender samples by courier within 3–5 working days, labelled to match your bid item numbers.
Delivering after award
Production starts on award; first shipments typically leave India in 3–5 weeks and reach Mombasa in 14–20 days.
What technical scoring usually checks
- Certificate validity dates against the tender closing date, not the submission date
- Specification match, not just product name
- Manufacturer's plant address matching every certificate in the file
- Local agent or authorised representative details where the tender requires one
Framework and multi-year contracts
Once you win a first tender in Kenya, ask about multi-year framework pricing. Locking price and lead time for 2–3 years protects your margin against freight and raw-material swings.
Sea freight
14–20 days
To Mombasa from Mundra or Nhava Sheva. Best for FCL/LCL container orders and mixed-category shipments.
Air freight
2–4 days
From Ahmedabad, Mumbai, Delhi or Chennai. Best for urgent, tender or high-value orders.
Documents we provide for Pharmacy and Poisons Board (PPB)
- ISO 13485:2016 certificate of the manufacturing site
- CE certificate or declaration of conformity per product family
- Certificate of Free Sale issued in India
- Technical file / product dossier formatted for the Pharmacy and Poisons Board (PPB)
- Certificate of origin, commercial invoice and packing list
- Batch-wise certificate of analysis and sterilisation validation (for sterile items)
Where healthcare construction is growing in Kenya
- Nairobi - new private hospital wings and county referral facilities
- Konza Technopolis - a planned smart city
Get the Kenya surgical supply catalogue
Full catalogue and a CIF price list for Kenya, sent within one business day.
Frequently asked questions
How do I get a surgical supply catalogue for Kenya?+
Request it on the GlobalSurgicals catalogue form or WhatsApp our export desk. We send the full catalogue and a Kenya price list (CIF Mombasa) within one business day.
How long does shipping from India to Kenya take?+
Sea freight to Mombasa takes about 14–20 days; air freight about 2–4 days.
Will you issue a manufacturer authorisation letter for our tender?+
Yes, for registered distributors we issue tender-specific authorisation letters within 48 hours.